Privacy notice.

Who we are

AXRA is the data controller for personal data processed in AXRA Intelligence Mapping. Registered company name, number and address: [to be confirmed by AXRA]. Contact: info@axra.co.uk.

What we hold

• Account details: your name, email address and an encrypted password.
• Workspace details: your role, access status and a record of access changes.
• Reports you create or update: text, location, times, images and an audit history showing who made each change.
• Technical data needed to keep you signed in and protect the service.

Why we use it and our lawful basis

We use this data to provide a private shared map to the organisations that use AXRA, to show who wrote each report and to keep an accurate audit trail. The lawful basis is our legitimate interests and those of the organisation that invited you, in keeping people, places and infrastructure safe, and the contract under which the service is provided. Reports may contain information about other people; workspace users must record only what is necessary and proportionate.

Who receives it

• Members of the workspace you were invited to. Other workspaces cannot see your data.
• Our hosting provider, Lovable (with its cloud infrastructure), which stores the data on our behalf.
• OpenFreeMap supplies map tiles and OpenStreetMap Nominatim answers address searches. They receive the map area or the address you type, never report details or your identity.

Site statistics

The published site uses Lovable's visitor analytics. It uses no cookies, stores nothing on your device, does not keep IP addresses and does not identify visitors. It records the pages visited, where visitors came from, their country, browser, operating system and device type, how long they stay, how fast pages load, errors and which buttons and links are clicked. Detailed data is kept for 90 days and daily summaries for a year. Lovable collects this data for us. Lovable's privacy policy explains how it handles it.

How long we keep it

Reports are kept as an operational record while the workspace is active and are not silently deleted. Retention periods for closed reports and former users are being finalised before launch and will be stated here.

Your rights

Under UK GDPR you can ask for a copy of your data, ask us to correct or erase it, object to or restrict its use and ask for it in a portable format. Some audit records may need to be kept where the law or a legitimate operational need requires it. To use your rights, email info@axra.co.uk. You can also complain to the Information Commissioner's Office at ico.org.uk.

Deleting your account

Ask your workspace Supervisor to revoke your access, then email us to request erasure of your account. Your name may remain on reports you authored where needed for the audit record.